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Project Administration & Design
Project Communication
Action Items
- Real-time list of items requiring input
- Color coded to visually identify new and overdue items
- Automatically dismissed once input is completed
Clarification Request
- Obtain clarification or pose a question to any project group or individual participant
- Create private Clarification Requests with role-based access
Dashboard & Reporting
- Use the Project Summary to visualize project document progression, including document aging, in real-time
- Flexible, detailed document specific reports with convenient filters to control which data displays on the reports
- Document specific reports: A summary version formatted for printing; many exportable versions, including a CSV file that can be opened in spreadsheet software
Documentation Tracking
- Upload documents or reports for acknowledgement of receipt
- Create private Documentation documents with role-based access
- Send to any project group or individual participant
E-mail Notifications
- Users can specify which types of e-mails they want to receive
- E-mails are automatically distributed to the correct people
- Automatically combines documents, attaching the single PDF, to the e-mail
Meetings
- Organize and record all meeting details
- Track and assign action items to project participants
- Distribute meeting minutes via e-mail
- Create private meetings with role-based access
Transmittal
- Organize and record communication sent on project
- E-mail project documents, at any time, to anyone, directly from within Onware
Project Administration
File Storage & Sharing
- Own and archive all project data
- Role-based access to folders and files
- Unlimited Storage
- Accessible by all project participants 24/7
PDF Markup, Tagging and Stamping
- Stamp Submittal PDF drawings directly in Onware using our built-in stamping tool
- Tag PDF attachments with live links to Onware document(s)
- Use our Bluebeam integration to create Studio sessions, notify reviewers to join the session, mark up the drawings, and retrieve the final document – without leaving Onware
Project Directories
- Create, store and manage an unlimited number of users, companies and projects
- Assign user permissions
- Invite users to collaborate on your project(s)
- 150+ settings for unique project configuration
Time Sheets & Expenses
- Electronic timesheet and expense submission, approvals, tracking and reporting by billable or non-billable line items
- Flexible approval hierarchy
- Per user accrual tracking for sick, vacation, time in lie and/or overtime
- Project invoice billing reporting
Bidding & Negotiation
Contract Bid & Award
Request for Alternatives
- Propose an alternate during the bidding process
Letter of Authorization
- Official letter to bidders acknowledging successful or unsuccessful bid submission
Addendum
- Notification to bidders of modification to the previous bid documentation
Construction
Site Communications
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Supplemental Instruction
- Easily request, track and report Consultant input on instructions
- Record acknowledgement of instruction received by Contractor
- Approval process flexibility
Issuing a Supplemental Instruction
Request for Information
- System automatically identifies and notifies users of the discipline(s) selected by the Contractor their response is required
- Contract Administrator reviews all responses prior to answer returned to Contractor
- Follow-up questions managed as a revision of original question
Issuing an RFI
Request for Substitution
- Easily request, track and report Consultant input on substitution requests
- Substitution resubmissions managed as a revision to the original submission
- When accepted, system automatically transfers information from substitution to scope change document
Quality Control
Site Visit
- Retrieve real-time weather data directly within Onware for the project’s location and date of review
- Document and manage deficiencies and/or safety issues with observations
- Upload supporting images or drawings to observations
- Create inspection checklists that can be used across all or specific projects
Issue a Site Visit
Submittal
- Stay on top of submittals with detailed searching and reporting
- Save time by stamping documents directly inside of Onware
- Start and end Bluebeam sessions for drawing markups, including invite reviewers directly from within Onware
- Contractor submissions can be distributed to Consultants for review as part of the review process
Issuing a Submittal
Payment Process
Progress Claim
- Contractors easily submit their monthly invoices and backup documents for review and payment certificate issued
- Quickly Track and manage Claim review deadlines to ensure timely response or payment
- Easily request, track and report Consultant input
- System chronologically maintains records and automatically calculates payment amounts, including current and previous of retained, released and paid amounts
Approving a Progress Claim
Change Management
Scope Changes
Consultant Recommendation
- Consultant(s) propose an identified scope change
- Custom numbering scheme to swiftly filter and sort by originating Discipline
- Quickly transition Consultant Recommendation into a scope change document
Review a Consultant Recommendation
Change Request
- Approval of scope change prior to pricing requested
- Flexibility to implement a dollar value threshold
- Role-based access ensures targeted visibility
Proposed Change
- Change, also known as a Contemplated Change Notice or Proposed Change Notice
- Categorize Changes by Code and/or Discipline for easy filtering and reporting
- Seamlessly pre-populate change details, such as Title, Contract and dollar value into the Change Order
- Track and report on multiple timelines, such as number of days to receive pricing and number of days to issuance of Change Order
- Approval process flexibility
Issuing a Change for Pricing
Quotation
- Submit estimated price of requested scope change in as little as 2 clicks
- Easily request, track and report on Consultant(s) input on submitted pricing
- Time Impact and Quoted value automatically populate into the Change and subsequent Change Order
Creating a Quotation
Change Order
- Pre-populated with details from the Change, such as title, contract, and dollar amount
- Original and revised Contract Value, previous and current CO value automatically calculated chronologically by the system
- Compile all documents related to scope change, including supporting documents, into one PDF “package”
Issuing a Change Order
Learn more about Onware’s Contract Administration Software features.
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